Partnership with Civil Authorities
CCR Ireland is committed to working in partnership with the civil authorities to ensure that all aspects of child welfare are managed promptly, professionally and justly. We will adhere to statutory policy, notably ‘Children First’:National Guidelines for the Protection and Welfare of Children (1999). All child protection concerns shall be reported to the civil authorities without delay.
CCR Ireland is committed to following best practice as specified by the National Board for Safeguarding Children in the Catholic Church (NBSCCC).
Safeguarding Children Policy & Procedures
Standard One – A Written Policy on Keeping Children Safe
This policy applies to all those activities which are organized directly by CCR Ireland relating to the pastoral care of children and young people under the age of eighteen. It aims to enable the CCR Ireland to put in place the structures that will help us to provide the safest possible environments for all those involved in parish based youth activities – our children, our young people, our volunteer adult leaders. The welfare and safety of children and young people engaged in parish groups or activities is always the most important consideration. All those adults who are involved with children or young people under the age of 18 in programmes or activities must familiarise themselves with, accept, and act in accordance with the Child Protection policy and procedures. Adults involved in parish groups which deal with children or young people must agree to abide by the guidance contained in this document. Failure to do so will result in their exclusion from involvement. Group leaders will take responsibility for informing young people who reach the age of eighteen that they are now adults involved in a programme, and will inform one of the Designated Persons that this is the case.
Standard Two – Procedures
The Designated Persons, all Parish Staff and adults who are involved in a long term role in any ministry with children and young people in CCR Ireland will be required to avail of the training offered in safeguarding children.
• All parents of children and young people involved in parish programmes will receive a permission form to sign. This form will include the contact details of the Designated persons. Any complaints arising from any parish programme whether from children, parents, staff or volunteer leaders should be brought to the attention of the leader in charge of the programme or to one of the Designated persons. If a complaint is to be made regarding a member of staff or volunteer who is the programme leader, this should be brought directly to one of the
• Any leader observing a situation which exposes a child or young person to danger or puts them
at risk of harm must act immediately to ensure the safety of the child.
• Where abuse is observed, suspected or disclosed the one thing leaders must not do is nothing – any concern or incident must be passed on to one of the Designated Persons as soon as possible. A written record of what is observed, suspected or disclosed must be made. This written record will be stored securely and confidentially by the Designated Person, in a folder in a secure location. Any access to this information will be through one of the Designated Persons, and all access will be recorded and dated by the Designated Person concerned.
• Where a report is to be made to the HSE or to the Gardai, one of the Designated Persons will make the contact with or on behalf of the concerned leader.
• If there is any type of incident, leaders must not discuss it with anyone other than the Designated Person concerned. This is to protect confidentiality for those involved; for children and young people and for adult leaders. No leader will ever promise a child that they will keep a secret.
• If a situation arises where there are reasonable grounds for concern about the welfare of a child, parents will be notified and the concern discussed with them in all situations, except those which the Designated Person feels might cause further risk to the safety or welfare of the child or children concerned.
• If any child or adult is unhappy with any aspect of a programme involving children or young people, they should bring that concern to one of the Designated Persons. Awareness of this process will be highlighted during all training and preparation by young people for parish activities, and on the consent forms circulated to parents.
• If an allegation of abuse is made against a member of staff or a volunteer leader in a parish youth programme, that person will be removed from contact with children and young people in parish activities until an investigation is carried out. The matter will be referred to the statutory authorities for investigation. The person against whom the allegation is made will also be informed of the nature of the allegation. CCR Ireland will deal with and manage any disciplinary matters relating to the continued employment and/or voluntary service of the person concerned. CCR Ireland will take responsibility for notifying the National Board for Safeguarding Children in the Catholic Church.
• If there is a concern about one of the Designated Persons, it should be brought to one of the other Designated Persons.
Standard Three – Preventing Harm to Children
Section One – Recruitment & Selection
• All members of Staff and all Designated Persons will be required to undergo Garda Vetting.
• Those who are involved in an ongoing or regular leadership role in Programmes involving children and young people will be required to undergo Garda Vetting as this becomes available.
• In recruiting leaders for short term Activities with children and young people under the age of eighteen, each potential leader will be required to complete an application form and a declaration of suitability, which will include the names of two referees. Theses references will be checked by one of the Designated persons. These will be treated as confidential documents and stored with the appropriate security measures.
Section Two – Maintaining a Safe Environment for Children
• Appropriate training will be mandatory for those engaged in organising activities with children and young people in the parish.
• Adequate ratios of leaders to young people must be maintained in parish activities. Those who are under eighteenmust not be used to make up this ratio. For general parish activities, two adults must be present for the first eight children, and one for every further eight children. However, ratios must take into account the age of the children and the nature of the activity, and may need to be adjusted accordingly. Gender balance will be observed with leaders in Programmes as far as possible.
• A current permission form must be signed by a parent or guardian, before a child or young person can participate in any parish activity. This form must include parental consent, contact details, medical/other relevant information and whether children have permission to walk home alone. All written consent forms will be treated as confidential information and will be stored with the appropriate security measures. All access to stored information will be through one of the Designated Persons where necessary. Parents/guardians may request access to
information concerning their own child through one of the Designated Persons.
• Attendance records will be kept for all activities where anyone under the age of eighteen is present. Registers for youth groups meeting on a regular basis or for liturgies which involve the participation of anyone under the age of eighteen, will be checked on a monthly basis; all checks will be signed, dated and recorded.
• All youth activities will have at least two named adult supervisors in attendance. No leader will spend time alone with individual children who are participating in activities. If an emergency situation arises proper and sensible precautions will be taken by leaders in accordance with health and safety considerations. An open door policy will be implemented in all situations where children or young people are present eg in the Sacristy at Mass times where altar servers are attending.
• Accurate records must be kept of any accident or incident that gives rise to any type of concern regarding a child or young person. An incident book will be provided for all activities involving children or young people. This incident book will be confidential, and will be stored with the appropriate security measures.
• No young person will be asked or expected to take on any responsibility that is more suited to an adult. While those under 18 can take a leadership role, their responsibility will not be equal to that of an adult leader.
• These requirements will apply whether parish activities take place on parish property or in an outside venue.
• All groups using the facilities for youth activities will be required to provide their insurance details and details of whether they have a current child protection policy and procedures, together with the name of their designated person with responsibility for the welfare of children participating in their programme.
• Information will only be shared on a “need to know” basis with Designated Persons and Programme Leaders, in order to safeguard the child.
• Images of children and young people under 18 will only be used with the consent of the child and the parent/guardian.
• CCR Ireland will store all information regarding children in a secure location with the appropriate security measures.
Section Three – Codes of Behaviour
• All children and young people will be treated with dignity, respect and courtesy, and will be expected to treat each other and their leaders in the same manner. Parents and guardians will be expected to adopt the same attitudes of courtesy respect and dignity with regard to the participation of their children in parish activities.
• No child or young person must ever be left in a situation which exposes them to danger or puts them at risk of harm.
• No physical chastisement or rough handling of children is appropriate.
• When in leadership roles in parish activities, adults will not use alcohol, tobacco or any illegal substances.
• Inappropriate language or behaviour will not be used by children, young people or leaders.
• Any behaviour which is of a bullying nature will not be tolerated.
• All leaders will be familiar with the procedures for dealing with a suspicion, observation or disclosure of abuse.
• The physical integrity and right to privacy of children and young people must be respected.
• Leaders must not engage in inappropriate physical contact or conversation with children or young people.
• Leaders must not do for a child anything that the child is capable of doing for him or herself.
• Those in leadership roles will not allow parental or personal relationships with children or young people to interfere with the running of programmes. Favouritism or unnecessary or unapproved contact with children outside of the parish activity is to be avoided by adult leaders.
• If a situation demands that a child be alone with an adult, parents or guardians should be made aware of this, and the meeting should be held in a place which is open and visible to others rather than in an isolated environment.
• All leaders should be aware that sharing concerns about a child is not a breach of confidentiality—concerns should be brought to the Designated Person, rather than being discussed with other leaders involved in the same programme.
• Children will be involved as far as possible in drawing up a code of behaviour for specific activities with the group leaders for that activity, and in reviewing the content of this on an on going basis for the duration of their involvement
Standard Four – Training and Education
• All members of staff will be required to complete the Safeguarding training.
• All those dealing with children and young people in all programmes will be familiar with the Designated Persons or safeguarding representatives, and how to contact them should a concern arise or a disclosure be made during the course of a programme.
• Appropriate training in safeguarding issues will be a part of the preparation and training for all leaders in any programme which deals with children and young people.
Standard Five – Communicating the Church’s Safeguarding Message
• The Safeguarding Statement and the Safeguarding Policy & Procedures will be displayed in all properties.
• The Safeguarding Statement and the Safeguarding Policy Document will be available on the Website or by request.
• Contact details for the relevant statutory authorities will be displayed in all parish properties.
• Details of the Designated Persons/Safeguarding Representatives will be included on every permission form issued for parental consent for activities.
Standard Six – Access to advice and Support
• The Designated persons will, assist any person who reports current or retrospective child abuse to access the appropriate pastoral care and support needed by them to come to terms with what has occurred in their lives.
• The Designated Persons will, help any person against whom an allegation is made to access the appropriate pastoral care and support needed by them to come to terms with what has occurred in their lives.
Standard Seven – Implementing and monitoring the Standards
This Policy Document will be reviewed on an annual basis, by the Designated Persons, the Child Protection Advisor’s Group or more often if the Parish becomes aware of the need to do so.
The Policy Document of the National Board for Safeguarding Children in the Catholic Church is available from the NBSCCC WEBSITE www.safeguarding.ie Children First is available to download from the website for the office of the Minister for Children and youth affairs at www.omc.gov.ie